From brief to shortlist to outreach, without the busywork.
The steps between a role brief and live outreach - searching, enriching, scoring, sequencing - are repeatable. Instalent automates them, runs them on a schedule, lets an AI agent drive, and keeps your ATS in sync the whole way.
Recruiting workflow automation connects the repeatable steps of hiring - sourcing, enriching, scoring and outreach - so a role brief moves to a scored shortlist and live outreach with minimal manual handoffs.
Each step in sourcing hands off to the next inside Instalent: a plain-English brief becomes a search, results are enriched with verified contacts, scored against your criteria, and moved into personalized multichannel outreach - no exporting between tools. Scheduled tasks keep the pipeline refreshing on their own, an AI agent can run the whole sequence, and everything syncs two-way with your ATS so your system of record stays current without double entry.
What you get
The pipeline runs itself, on your rules.
One connected pipeline
Sourcing hands off to enrichment, enrichment to scoring, scoring to outreach - inside one workspace. No CSV round-trips, no re-pasting a list into the next tool.
Scheduled tasks
Set searches to refresh, shortlists to top up and follow-ups to run on a schedule, so the pipeline keeps moving between your calls instead of only when you're at the keyboard.
Let the agent run it
Hand the whole sequence to Instalent's AI agent - brief to shortlist to outreach - and keep approval over the steps you'd rather sign off on yourself.
Two-way ATS sync
Instalent syncs both directions with your ATS, so candidates and activity flow into your system of record and updates flow back - no double entry.
Consistent every time
A defined workflow means every role gets the same enrich-score-sequence treatment, so quality doesn't depend on which day of the week you built the search.
Webhooks for the rest of your stack
An outbound webhook API emits candidate, task and campaign events, so you can wire Instalent into the other systems your team runs.
How it works
Set the workflow once, let it carry the role.
- 01
Start with a brief
Describe the role in plain English - the workflow begins from a natural-language search, not a form.
- 02
Enrich and score automatically
Results are enriched with verified contacts and scored against your criteria as they come in.
- 03
Move into outreach
The scored shortlist flows into personalized multichannel sequences with automated follow-ups.
- 04
Keep it running and synced
Scheduled tasks and the agent keep the pipeline warm, and everything syncs two-way with your ATS.
Why it matters
Take the manual handoffs to zero.
- Cut the manual handoffs between sourcing, enrichment, scoring and outreach down to none.
- Keep pipelines refreshing on a schedule instead of stalling when you're busy.
- Hand repetitive runs to the agent and keep sign-off on what matters.
- Stop double-entering candidates - your ATS stays current in both directions.
- Give every role the same consistent treatment, regardless of who built the search.
- Wire Instalent into your wider stack with an outbound webhook API.
Keep your ATS in sync, both directions
FAQ
Frequently asked questions
What does the workflow automate?
The path from a role brief to a scored shortlist to live outreach - sourcing, verified enrichment, AI fit scoring and multichannel sequences - with the handoffs between steps handled for you.
Can it run on a schedule?
Yes. Scheduled tasks refresh searches, top up shortlists and run follow-ups, so the pipeline keeps moving between your calls.
Can the AI agent run the whole thing?
Yes. Instalent's agent can drive the full sequence from brief to outreach, while you keep approval over the steps you want to sign off on.
Does it sync with my ATS?
Instalent syncs two-way with RecruiterFlow, Greenhouse, Lever and TeamTailor, so candidates and activity stay current in your system of record without double entry.
Can I connect it to other tools?
Yes. An outbound webhook API emits candidate, task and campaign events, so you can wire Instalent into the rest of your stack.
Can I try it for free?
Yes - start with a 7-day free trial and automate a full brief-to-outreach workflow.
Explore the rest of the platform
Explore
AI recruiting agent
The agent that drives the workflow end to end, with your approval controls.
Explore
AI candidate sourcing
The plain-English search the workflow starts from - no Boolean required.
Explore
For in-house talent acquisition
How internal teams standardize sourcing and keep the ATS the single source of truth.
Put your agent to work tonight
Start free and run your first search, enrichment and outreach in one flow.