Run your agency desk in Recruiterflow, source it with Instalent.
Recruiterflow manages your candidate and client pipeline. Instalent finds and qualifies the people to fill it - then pushes candidates straight into the right Recruiterflow job, with no duplicate records.
The Instalent Recruiterflow integration is a two-way sync that lets staffing agencies source, enrich and score candidates in Instalent and push them into Recruiterflow, the agency ATS and CRM, without leaving their existing workflow.
Instalent complements Recruiterflow rather than replacing it. Recruiterflow runs the agency desk - candidates on one side, clients on the other. Instalent adds the proactive layer: sourcing and enriching candidates for live roles, plus prospecting decision-makers at companies you want to win as clients. Sourced candidates are scored and pushed into the Recruiterflow job you choose, and outreach status is kept in sync so your desk always reflects the latest activity.
How the sync works
Built for the way an agency desk actually runs.
Candidates, jobs and stages
Instalent reads your live Recruiterflow jobs and pipeline stages and writes sourced candidates into the one you pick, mapping name, verified contact details and profile links onto the record.
Two-way by design
Jobs and stages flow from Recruiterflow into Instalent so you target real openings; candidates and outreach status flow back, keeping Recruiterflow the system of record for your desk.
No duplicate candidates
Identity matching means a candidate already in Recruiterflow is updated, not duplicated - critical when several recruiters work overlapping desks and the same person surfaces twice.
Client prospecting, too
Instalent doesn't only source candidates. Find and enrich decision-makers at target companies for business development, then run outreach - a fit for the CRM side of your agency workflow.
Outreach status flows back
Run multichannel outreach from Instalent and the resulting status travels with the candidate, so Recruiterflow shows who was contacted and who replied.
Connect once with a key
Add your Recruiterflow API key in settings, choose the jobs you're working, and push scored candidates - no engineering, no data migration. Outbound webhooks are available for custom sync.
How it works
From a live role to a candidate in Recruiterflow.
- 01
Connect Recruiterflow
Paste your Recruiterflow API key into Instalent's integration settings. Instalent verifies access and pulls in your open jobs and stages.
- 02
Source and score in Instalent
Describe the role in plain English, let Instalent source and enrich candidates - and decision-makers for new business - then score each against your criteria with evidence.
- 03
Push candidates into Recruiterflow
Send your shortlist into the Recruiterflow job and stage you choose. Identity matching means nothing duplicates across your desks.
- 04
Sync and reach out
Run multichannel outreach from Instalent and let status flow back, so Recruiterflow reflects the latest activity on every candidate.
Why it matters
More placements, cleaner data, new clients.
- Keep Recruiterflow running your agency desk while Instalent feeds it sourced, scored candidates.
- Win new business too - prospect and enrich decision-makers at target companies inside Instalent.
- Avoid duplicate candidate records across overlapping desks through identity matching.
- Skip manual data entry - scored candidates land on the right job and stage.
- Outreach status flows back, so Recruiterflow reflects who's been contacted and who's engaged.
FAQ
Frequently asked questions
What data syncs between Instalent and Recruiterflow?
Instalent reads your open jobs and pipeline stages and writes sourced candidates back into the job you choose, along with their outreach status. Sync stays at the level of candidates, jobs/stages and activity.
Will pushing candidates create duplicates in Recruiterflow?
No. Instalent matches on candidate identity before writing, so an existing candidate is updated rather than duplicated, and repeated pushes of the same selection collapse to one record.
Is Instalent an ATS replacement?
No. Instalent complements Recruiterflow and works with your current agency stack - it adds AI candidate sourcing, client prospecting, enrichment, scoring and multichannel outreach on top of the ATS and CRM you already run.
Can Instalent help me win clients, not just source candidates?
Yes. Alongside candidate sourcing, Instalent finds and enriches decision-makers at companies you want as clients, so your business development runs from the same platform as your delivery.
Can I try the Recruiterflow integration for free?
Yes - start with a 7-day free trial and run sourcing, scoring and a push into Recruiterflow end to end.
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