Built for the way your team recruits

Choosing a solution

What is the difference between recruitment agency software and staffing agency software?

Mostly the shape of the desk rather than the feature list. Recruitment agency software is built around a smaller number of higher-value roles, where the work is research, a considered approach and a long client relationship. Staffing agency software is built around volume and speed - many similar roles, redeployment of people you have placed before, and pipelines that need to stay full rather than deep. Instalent covers both because the underlying chain is the same; what changes is whether you lean on depth of research or throughput.

Is there recruitment software for small business or a solo recruiter?

Yes, and it is the same product rather than a stripped-down tier. A one-person desk has the same problem a twenty-person agency has - find people, verify a way to reach them, judge fit, run outreach - just with nobody to delegate the mechanical half to. That is the half Instalent takes. Plans start at $99/month and there is a 7-day free trial with no card, so a solo recruiter can run a full search before deciding.

Do I have to replace my ATS to use this?

No, and you should not. Instalent is not an applicant tracking system and is not trying to become your system of record. It sits in front of one, covering the sourcing, enrichment, scoring and outreach that happens before anyone is a candidate in your pipeline, then syncs two-way with RecruiterFlow, Greenhouse, Lever or TeamTailor. If a vendor tells you that adding sourcing means migrating your system of record, that is a sales position rather than a technical constraint.

How is this different from buying separate sourcing, enrichment and outreach tools?

The tools are rarely the problem; the handoffs between them are. A typical stack means searching in one place, exporting to a spreadsheet, running contact lookup in a second tool, pasting into a sequencer, then typing outcomes back into the ATS - and every one of those steps is where a shortlist goes stale and data gets lost. Instalent runs the chain end to end so there is no export step between finding someone and contacting them. The honest trade-off: a single platform is less configurable than a best-of-breed stack you have already tuned.

Can one platform handle both candidate sourcing and client prospecting?

Yes - the same natural-language search points at companies as well as people, so an agency can find the organisations that are hiring and the decision-maker who signs off, using the engine it already uses for candidates. That matters for agencies and RPOs, where business development is half the job and usually runs on a completely separate tool paid for separately.

Which solution should an in-house talent acquisition team choose?

In-house teams generally start from a different place than agencies: the inbound applicant flow already exists, and the gap is reaching people who never apply. So the value is in proactive sourcing, verified contact details and evidence-based scoring, rather than in business development. Talent acquisition software that only organises inbound will not fix a pipeline problem caused by never having contacted the right people.