Fill your Greenhouse pipeline with sourced, scored candidates.
Instalent finds and qualifies candidates across the open web, then pushes them into the Greenhouse job and stage you choose. No CSV export, no duplicate records, no leaving the structured process your team already runs.
The Instalent Greenhouse integration is a two-way sync that lets recruiters source, enrich and score candidates in Instalent and push them into the right Greenhouse job without leaving their existing hiring process.
Instalent complements Greenhouse rather than replacing it. It reads your open jobs and pipeline stages so you always target a real opening, writes sourced candidates back as prospects on the job you pick, and keeps outreach status in sync. Greenhouse stays the structured system of record for interviews and decisions while Instalent handles the top of the funnel - sourcing, verified enrichment, fit scoring and multichannel outreach.
How the sync works
Everything lines up with your Greenhouse process.
Candidates, jobs and stages
Instalent reads your live Greenhouse jobs and pipeline stages and writes sourced candidates into the one you pick - mapping name, verified contact details and profile links onto the candidate record.
Two-way by design
Jobs and stages flow from Greenhouse into Instalent so you target real openings; candidates and their outreach status flow back the other way, keeping Greenhouse the source of truth for your structured pipeline.
No duplicate candidates
Instalent matches on candidate identity before it writes, so someone already in Greenhouse is updated instead of duplicated - and repeated pushes of the same shortlist collapse to a single record.
Outreach status flows back
Run multichannel outreach from Instalent and the resulting status travels with the candidate, so your Greenhouse pipeline reflects who was contacted and who replied.
Connect once with a key
Add your Greenhouse API key in Instalent's integration settings, choose the jobs you hire for, and start pushing scored candidates in minutes - no engineering and no data migration.
Webhooks for advanced sync
For deeper automation, Instalent emits outbound webhooks for candidate, task and campaign events, so you can wire custom flows into Greenhouse or your own systems.
How it works
From a plain-English role to a candidate in Greenhouse.
- 01
Connect Greenhouse
Paste your Greenhouse API key into Instalent's integration settings. Instalent verifies access and pulls in your open jobs and pipeline stages.
- 02
Source and score in Instalent
Describe the role in plain English, let Instalent source and enrich candidates across the open web, and score each one against your criteria with evidence - not keyword matching.
- 03
Push into the right job
Send your shortlist into the Greenhouse job and stage you choose. Identity matching means nothing duplicates, even on a repeat push.
- 04
Sync and reach out
Run multichannel outreach from Instalent and let status flow back, so Greenhouse always reflects the latest activity on each candidate.
Why it matters
A fuller funnel without leaving your ATS.
- Keep Greenhouse as your structured system of record while Instalent handles sourcing, enrichment, scoring and outreach.
- Skip the CSV export-and-import loop - scored candidates land directly on the right job and stage.
- Avoid duplicate candidate records through identity matching, so your structured pipeline stays clean.
- Give an interview-centric process a fuller top of funnel without adding manual sourcing hours.
- See outreach status on the candidate so your pipeline reflects real activity, not guesses.
FAQ
Frequently asked questions
What data syncs between Instalent and Greenhouse?
Instalent reads your open jobs and pipeline stages and writes sourced candidates back into the job you choose, along with their outreach status. Sync stays at the level of candidates, jobs/stages and activity.
Will pushing candidates create duplicates in Greenhouse?
No. Instalent matches on candidate identity before it writes, so an existing candidate is updated rather than duplicated, and repeated pushes of the same selection collapse to one record.
Is Instalent an ATS replacement?
No. Instalent complements Greenhouse and works with your current stack - it adds AI sourcing, verified enrichment, fit scoring and multichannel outreach on top of the ATS you already run.
Do I need engineering help to connect Greenhouse?
No. You connect with your Greenhouse API key in settings - there's no data migration and no code. Teams that want deeper automation can also use Instalent's outbound webhooks for candidate, task and campaign events.
Can I try the Greenhouse integration for free?
Yes - start with a 7-day free trial and run sourcing, scoring and a push into Greenhouse end to end.
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